Automate all around the ERP

Automation for SAP

Life Cycle - We Support You Every Step of the Way

Large Scale Document Automation - A Piece of Cake

Solutions > Automation for SAP

Handle your documents like the top performers…
without a single piece of paper

Document process automation improves visibility and control while yielding savings in time, labor, and resources for almost any organization using SAP. By automating manual process chains like purchase-to-pay and order-to-cash, you’re positioned to truly maximize the value of your investment in SAP.

Where document process automation will make a difference

Procurement documents for processing

Purchase requisition (Internal)

Enjoy a better basis for price and conditions negotiations.
Reduce costs for purchasing, logistics and accounting.
Improve incoming invoice processing.
Improve reporting ability.

Order confirmation (Incoming)

Confirm delivery dates, prices and volumes, securing trouble-free delivery and production.
Reduce order confirmation creation time.
Timely information if a supplier cannot deliver in time or not in the quantity ordered.
Easily triggered workflows and notifications for exception handling.

Logistics documents for processing

Delivery note (Incoming)

Improve process handling and earlier identification of errors and exceptions.
Get full transparency for accounting, receiving, and purchasing departments
as well as suppliers.
Reduce the time to enter the information needed to register goods received.
Safe and automatic posting of deliveries by extensive consistency checks.

Accounts payable documents for processing

Vendor invoice (Incoming)

Improve productivity from Procurement to Accounts Payable and save time,
reduce costs and reduce errors.
Shorten invoice processing time, improve cash management and more ease
discount negotiations.
Invoice image and invoice data always available and processing status always visible.

Payment process (Internal)

Fulfill SOX requirements for payment approval (similar to the requirements for
invoice approval).
Have the invoice image directly accessible in the workflow.
Eliminate paper documents that are printed just for payment approvals.
Approve and process outgoing vendor payments in a controlled way.

Operations documents for processing

Customer Master, Vendor Master, G/L Accounts, Cost Center, Profit Center,
Fixed Asset (Internal)

Create, update and block master records based on a request driven workflow.
Improve compliance management for Master Data handling.
Avoid fraud and bad data quality affecting other business processes.
Reduce uncontrolled inbound processes via phone, fax and e-mail.
Shorten processing times.

Sales documents for processing

Customer order (Incoming)

Increase process control and transparency.
Improve process handling and detect errors and exceptions sooner.
Reduce costs in the order receipt process.
Increase customer satisfaction due to optimized order process.

Automation for SAP - Accounts Receivable

Accounts receivable documents for processing

Remittance advice (Incoming)

Automatically determine corresponding open items (unpaid invoices), reconcile,
and close the items.
Automated data entry as well as intelligent determinations and checks shorten
processing times.
Validation of announced payments and open items prior to the creation of
the payment advice document.
Improved process handling and earlier identification of errors and exceptions.

Finance documents for processing

Financial posting (Internal and outgoing)

Handle G/L account and customer related postings within finance.
- driven on internal request (e. g. correction posting)
- internal processes (e. g. customer invoicing)
Support of accounting business cases other than accounts payable.
Consequent implementation of authorization rules and better compliance management.

Many processes, one solution

At the same time that companies are achieving significant gains in efficiency by implementing SAP solutions, a large number of process steps still takes place in a manual, outdated way outside the ERP system. The bad news is that those companies frequently have a reputation for missing payment due dates, have trouble meeting financial compliance regulations, or spend excessive amounts of resources to perform these processes. But the good news, for those companies, is that there’s a tangible, accessible means for improving control, transparency, efficiency, and costs of these cumbersome processes by streamlining and automating them inside of SAP.

ReadSoft document processing automation software seamlessly fills in the gaps in automation that are critical to achieving optimal productivity and value from your SAP investment. Here are a few reasons why companies using SAP have chosen to automate their document handling processes with ReadSoft:

To implement single-solution workflow automation for multiple processes
To reduce manual data entry efforts and keying errors to speed up processes
To improve service to suppliers and within an organization
To improve productivity throughout the process chain
To ensure payments are on-time or early to take advantage of supplier discounts
To reduce process costs throughout the organization
To increase visibility and transparency of entire document processes
To comply with legislation that requires electronic audit trails of processes

Business process automation:
sometimes letting go
gives you more control

Every business runs on information. But it’s the way an organization handles its information that often makes the distinction between top performers and those that lag behind.

Important documents and requests enter an organization every day – from various sources and in various paper and electronic formats. Processing these documents manually involves non-standard procedures that are paper-heavy and resource-draining, usually producing less-than-ideal results in the end like lost or incorrect data.

No matter which pain you suffer from – information errors, late payments, poor visibility of processes and liabilities – business process automation saves. It saves paper, it saves resources, it saves time…and in the long run, it saves money. Most ReadSoft solutions generate a return on investment within the first twelve months of operation or less.

Automating these document handling processes extends the value-adding benefits of your SAP solution from start to finish.

End-to-end document process automation in SAP

Proven results driven by ReadSoft financial process automation

Daily invoice handling capacity more than doubled
Average processing time of an invoice reduced by up to 80%
AP staff significantly reduced
Processing sales orders in 50%+ less time
Improved credit score based on timely payment of invoices

Why choose ReadSoft
for business process automation?

Dedication

Expertise

Smiles

And of course, to get the most value out of your investment in SAP

ReadSoft has long been a trusted supplier of business process automation solutions that strengthen efficiency, visibility into processes, tighter controls, and accuracy. In fact, ReadSoft was the first to bring free-form technology for invoice processing to market and first to achieve certifications to ERP systems SAP and Oracle E-Business Suite.

As a trusted SAP Software Partner and the first and only choice of top performers for automated invoice input into SAP today, ReadSoft’s data capture and workflow solutions streamline financial document processes for over 8,000 customers around the world.

SAP-certified add-on solutions that integrate seamlessly with SAP systems for small, medium, and large enterprises
High level of user acceptance with single point of entry through an SAP user interface or a user-friendly web interface
Member of SAP EcoHub and integrated into SAP support portal
Reuses and optimizes your SAP infrastructure, contributing to a low total cost of ownership
Flexible and easy to configure according to your processes
Expert support and product development provided by ReadSoft’s dedicated lab for SAP solutions
SAP ArchiveLink® certified (complete integration)